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Bakery workstream scoping (partner present)
transcripts/19_2026-01-28_bakery-scoping-PARTNER.txt
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1*** SYNTHETIC DATA. This transcript is entirely fictional. Acme Org, Northwind
2*** Retail Group, Meridian Consulting and every person named are invented. Any
3*** resemblance to a real organisation or individual is coincidental. Generated
4*** for the RELEX challenge track, AaltoAI Hackathon 2026.
6Meeting: Bakery workstream scoping (partner present)
7Customer: Acme Org (Grocery Retail, EMEA)
8Date: 2026-01-28
9Phase: Implementation
10Attendees: Lena Fischer (Acme), Sofia Almeida (Acme), Marco Rossi (RELEX), Nadia Haddad (RELEX), Ivan Petrov (Meridian Consulting), Ruth Oyelaran (Meridian Consulting)
12Marco Rossi
130:310:31
14MR
15Marco Rossi 31 seconds
16For anyone who has,
17Marco Rossi 34 seconds
18not met them,
19Ivan Petrov
200:380:38
21IP
22Ivan Petrov 38 seconds
23Yeah.
24Marco Rossi
250:410:41
26MR
27Marco Rossi 41 seconds
28Ivan and Ruth are from Meridian, who Acme have brought in for the in-store production piece.
29Nadia Haddad
300:530:53
31NH
32Nadia Haddad 53 seconds
33Got it.
34Lena Fischer
350:550:55
36LF
37Lena Fischer 55 seconds
38Meridian did our labour scheduling two years
39Nadia Haddad
401:001:00
41NH
42Nadia Haddad 1 minute
43Yeah.
44Lena Fischer
451:021:02
46LF
47Lena Fischer 1 minute 2 seconds
48ago so they know the store operation.
49Marco Rossi
501:061:06
51MR
52Marco Rossi 1 minute 6 seconds
53Mm-hm.
54Ivan Petrov
551:081:08
56IP
57Ivan Petrov 1 minute 8 seconds
58We know the so the...
59Ruth Oyelaran
601:151:15
61RO
62Ruth Oyelaran 1 minute 15 seconds
63Yeah.
64Nadia Haddad
651:171:17
66NH
67Nadia Haddad 1 minute 17 seconds
68You're on mute.
69Nadia Haddad 1 minute 21 seconds
70I mean Good, because we do not.
71Sofia Almeida
721:271:27
73SA
74Sofia Almeida 1 minute 27 seconds
75Yeah, yeah.
76Marco Rossi
771:301:30
78MR
79Marco Rossi 1 minute 30 seconds
80So the scope. Bakery came out of the December go-live with the...
81Marco Rossi 1 minute 38 seconds
82percent of it is bake-off, which
83Ivan Petrov
841:411:41
85IP
86Ivan Petrov 1 minute 41 seconds
87Right.
88Marco Rossi
891:441:44
90MR
91Marco Rossi 1 minute 44 seconds
92is a production plan rather than,
93Nadia Haddad
941:511:51
95NH
96Nadia Haddad 1 minute 51 seconds
97Yes.
98Marco Rossi
991:541:54
100MR
101Marco Rossi 1 minute 54 seconds
102an order.
103Ruth Oyelaran
1041:591:59
105RO
106Ruth Oyelaran 1 minute 59 seconds
107Right.
108Sofia Almeida
1092:002:00
110SA
111Sofia Almeida 2 minutes
112Yeah so, which what I said in the very first meeting, in March last,
113Nadia Haddad
1142:072:07
115NH
116Nadia Haddad 2 minutes 7 seconds
117Yes.
118Sofia Almeida
1192:092:09
120SA
121Sofia Almeida 2 minutes 9 seconds
122year.
123Marco Rossi
1242:132:13
125MR
126Marco Rossi 2 minutes 13 seconds
127so You did.
128Lena Fischer
1292:172:17
130LF
131Lena Fischer 2 minutes 17 seconds
132Mm-hm.
133Sofia Almeida
1342:202:20
135SA
136Sofia Almeida 2 minutes 20 seconds
137I am
138Sofia Almeida 2 minutes 24 seconds
139going to keep saying it.
140Nadia Haddad
1412:312:31
142NH
143Nadia Haddad 2 minutes 31 seconds
144Yes.
145Ruth Oyelaran
1462:322:32
147RO
148Ruth Oyelaran 2 minutes 32 seconds
149What is the split by store format?
150Marco Rossi
1512:382:38
152MR
153Marco Rossi 2 minutes 38 seconds
154Yeah.
155Sofia Almeida
1562:412:41
157SA
158Sofia Almeida 2 minutes 41 seconds
159It varies. The big stores,
160Sofia Almeida 2 minutes 46 seconds
161bake more.
162Ruth Oyelaran
1632:512:51
164RO
165Ruth Oyelaran 2 minutes 51 seconds
166Do you have it by
167Ruth Oyelaran 2 minutes 54 seconds
168format?
169Sofia Almeida
1702:572:57
171SA
172Sofia Almeida 2 minutes 57 seconds
173I have it in a spreadsheet.
174Ruth Oyelaran
1753:033:03
176RO
177Ruth Oyelaran 3 minutes 3 seconds
178Of course you do.
179Marco Rossi
1803:073:07
181MR
182Marco Rossi 3 minutes 7 seconds
183Hmm.
184Marco Rossi 3 minutes 11 seconds
185Nadia, can you walk so...
186Marco Rossi 3 minutes 18 seconds
187interface points?
188Lena Fischer
1893:243:24
190LF
191Lena Fischer 3 minutes 24 seconds
192Sure.
193Nadia Haddad
1943:263:26
195NH
196Nadia Haddad 3 minutes 26 seconds
197Okay so.
198Nadia Haddad 3 minutes 32 seconds
199Yes. So the production plan needs a demand signal from us, and then whatever
200Nadia Haddad 3 minutes 40 seconds
201Meridian builds consumes it. The question...
202Marco Rossi
2033:453:45
204MR
205Marco Rossi 3 minutes 45 seconds
206Mm.
207Nadia Haddad
2083:493:49
209NH
210Nadia Haddad 3 minutes 49 seconds
211is where the boundary
212Sofia Almeida
2133:563:56
214SA
215Sofia Almeida 3 minutes 56 seconds
216Right.
217Nadia Haddad
2183:583:58
219NH
220Nadia Haddad 3 minutes 58 seconds
221sits.
222Ivan Petrov
2234:054:05
224IP
225Ivan Petrov 4 minutes 5 seconds
226We would prefer to consume a forecast and own the plan.
227Nadia Haddad
2284:104:10
229NH
230Nadia Haddad 4 minutes 10 seconds
231That works for us.
232Lena Fischer
2334:144:14
234LF
235Lena Fischer 4 minutes 14 seconds
236Yes.
237Marco Rossi
2384:184:18
239MR
240Marco Rossi 4 minutes 18 seconds
241On timelines,
242Nadia Haddad
2434:234:23
244NH
245Nadia Haddad 4 minutes 23 seconds
246Sure.
247Marco Rossi
2484:244:24
249MR
250Marco Rossi 4 minutes 24 seconds
251we have capacity from March. Before that Nadia is on another account until —
252Nadia Haddad
2534:344:34
254NH
255Nadia Haddad 4 minutes 34 seconds
256I mean, marco.
257Ivan Petrov
2584:374:37
259IP
260Ivan Petrov 4 minutes 37 seconds
261Okay, yeah.
262Marco Rossi
2634:384:38
264MR
265Marco Rossi 4 minutes 38 seconds
266so Sorry, yes. We have capacity from March.
267Ivan Petrov
2684:444:44
269IP
270Ivan Petrov 4 minutes 44 seconds
271Yes.
272Lena Fischer
2734:454:45
274LF
275Lena Fischer 4 minutes 45 seconds
276But, is there a problem?
277Sofia Almeida
2784:504:50
279SA
280Sofia Almeida 4 minutes 50 seconds
281Yeah.
282Marco Rossi
2834:514:51
284MR
285Marco Rossi 4 minutes 51 seconds
286No. I was about to say something about another customer's schedule and I should not, with
287Marco Rossi 5 minutes 3 seconds
288Meridian in the room. Nothing sinister, it is just not mine to share.
289Ivan Petrov
2905:095:09
291IP
292Ivan Petrov 5 minutes 9 seconds
293I mean, i mean We are used to it.
294Lena Fischer
2955:185:18
296LF
297Lena Fischer 5 minutes 18 seconds
298Fine.
299Ruth Oyelaran
3005:255:25
301RO
302Ruth Oyelaran 5 minutes 25 seconds
303So...
304Ruth Oyelaran 5 minutes 30 seconds
305Can I ask
306Sofia Almeida
3075:365:36
308SA
309Sofia Almeida 5 minutes 36 seconds
310Yeah.
311Ruth Oyelaran
3125:395:39
313RO
314Ruth Oyelaran 5 minutes 39 seconds
315what happened with the December go live? We were told it went well but not much beyond that.
316Lena Fischer
3175:525:52
318LF
319Lena Fischer 5 minutes 52 seconds
320Yeah.
321Marco Rossi
3225:535:53
323MR
324Marco Rossi 5 minutes 53 seconds
325It went
326Lena Fischer
3275:585:58
328LF
329Lena Fischer 5 minutes 58 seconds
330Yeah.
331Marco Rossi
3325:595:59
333MR
334Marco Rossi 5 minutes 59 seconds
335well.
336Nadia Haddad
3376:046:04
338NH
339Nadia Haddad 6 minutes 4 seconds
340Exactly.
341Lena Fischer
3426:056:05
343LF
344Lena Fischer 6 minutes 5 seconds
345It went well and I will give you the honest
346Lena Fischer 6 minutes 10 seconds
347version because you need
348Sofia Almeida
3496:176:17
350SA
351Sofia Almeida 6 minutes 17 seconds
352Sure.
353Lena Fischer
3546:206:20
355LF
356Lena Fischer 6 minutes 20 seconds
357it to plan. Produce and,
358Marco Rossi
3596:246:24
360MR
361Marco Rossi 6 minutes 24 seconds
362Right.
363Lena Fischer
3646:266:26
365LF
366Lena Fischer 6 minutes 26 seconds
367dairy are working. The DC-2 feed still fails, less often than it did, and when
368Sofia Almeida
3696:376:37
370SA
371Sofia Almeida 6 minutes 37 seconds
372Mm.
373Lena Fischer
3746:406:40
375LF
376Lena Fischer 6 minutes 40 seconds
377it fails
378Lena Fischer 6 minutes 45 seconds
379my planners
380Lena Fischer 6 minutes 48 seconds
381stop trusting the numbers for a day or two
382Lena Fischer 6 minutes 53 seconds
383afterwards. So if you are building on top of this, build assuming the
384Ivan Petrov
3857:007:00
386IP
387Ivan Petrov 7 minutes
388Yeah.
389Lena Fischer
3907:017:01
391LF
392Lena Fischer 7 minutes 1 second
393feed is imperfect.
394Ruth Oyelaran
3957:057:05
396RO
397Ruth Oyelaran 7 minutes 5 seconds
398Okay.
399Ivan Petrov
4007:067:06
401IP
402Ivan Petrov 7 minutes 6 seconds
403That is useful. Thank you.
404Ruth Oyelaran
4057:117:11
406RO
407Ruth Oyelaran 7 minutes 11 seconds
408How often is less often?
409Lena Fischer
4107:147:14
411LF
412Lena Fischer 7 minutes 14 seconds
413Hmm.
414Lena Fischer 7 minutes 19 seconds
415Priya is not here. Once a fortnight, roughly.
416Ivan Petrov
4177:277:27
418IP
419Ivan Petrov 7 minutes 27 seconds
420Yes.
421Nadia Haddad
4227:287:28
423NH
424Nadia Haddad 7 minutes 28 seconds
425I can can share the incident log.
426Marco Rossi
4277:337:33
428MR
429Marco Rossi 7 minutes 33 seconds
430Right.
431Marco Rossi
4327:367:36
433MR
434Marco Rossi 7 minutes 36 seconds
435Let us check what is in that log before we
436Ruth Oyelaran
4377:437:43
438RO
439Ruth Oyelaran 7 minutes 43 seconds
440Okay, yeah.
441Marco Rossi
4427:447:44
443MR
444Marco Rossi 7 minutes 44 seconds
445share it.
446Sofia Almeida
4477:517:51
448SA
449Sofia Almeida 7 minutes 51 seconds
450Okay.
451Nadia Haddad
4527:527:52
453NH
454Nadia Haddad 7 minutes 52 seconds
455Okay so.
456Nadia Haddad 7 minutes 55 seconds
457It is just failure counts.
458Ivan Petrov
4597:587:58
460IP
461Ivan Petrov 7 minutes 58 seconds
462Yeah.
463Marco Rossi
4647:597:59
465MR
466Marco Rossi 7 minutes 59 seconds
467I mean It is a thread, threads have things them that were not so...
468Nadia Haddad
4698:098:09
470NH
471Nadia Haddad 8 minutes 9 seconds
472Of course.
473Marco Rossi
4748:138:13
475MR
476Marco Rossi 8 minutes 13 seconds
477to read.
478Nadia Haddad
4798:188:18
480NH
481Nadia Haddad 8 minutes 18 seconds
482Why?
483Marco Rossi
4848:248:24
485MR
486Marco Rossi 8 minutes 24 seconds
487Because it
488Marco Rossi 8 minutes 28 seconds
489may have things it that are between us and I mean...
490Lena Fischer
4918:338:33
492LF
493Lena Fischer 8 minutes 33 seconds
494Yeah.
495Marco Rossi
4968:378:37
497MR
498Marco Rossi 8 minutes 37 seconds
499Acme's call, basically not mine,
500Marco Rossi 8 minutes 41 seconds
501whether Meridian sees them.
502Lena Fischer
5038:488:48
504LF
505Lena Fischer 8 minutes 48 seconds
506Can you see my screen?
507Lena Fischer 8 minutes 54 seconds
508Send it to and...
509Marco Rossi
5109:019:01
511MR
512Marco Rossi 9 minutes 1 second
513That is the right way round.
514Lena Fischer
5159:049:04
516LF
517Lena Fischer 9 minutes 4 seconds
518Yes.
519Ruth Oyelaran
5209:069:06
521RO
522Ruth Oyelaran 9 minutes 6 seconds
523Sensible.
524Lena Fischer
5259:119:11
526LF
527Lena Fischer 9 minutes 11 seconds
528Right.
529Marco Rossi
5309:159:15
531MR
532Marco Rossi 9 minutes 15 seconds
533Actions then. Meridian to consume a forecast and own the
534Marco Rossi 9 minutes 20 seconds
535production plan. Sofia to send the bake-off split by
536Ruth Oyelaran
5379:259:25
538RO
539Ruth Oyelaran 9 minutes 25 seconds
540Agreed.
541Marco Rossi
5429:269:26
543MR
544Marco Rossi 9 minutes 26 seconds
545store format. Nadia to define interface points
546Ivan Petrov
5479:339:33
548IP
549Ivan Petrov 9 minutes 33 seconds
550Yeah, yeah.
551Marco Rossi
5529:369:36
553MR
554Marco Rossi 9 minutes 36 seconds
555by mid-February. Incident log to
556Nadia Haddad
5579:419:41
558NH
559Nadia Haddad 9 minutes 41 seconds
560Yeah.
561Marco Rossi
5629:429:42
563MR
564Marco Rossi 9 minutes 42 seconds
565Lena for onward sharing at
566Marco Rossi 9 minutes 48 seconds
567her discretion. And we start in
568Marco Rossi 9 minutes 55 seconds
569March.
570Ivan Petrov
57110:0110:01
572IP
573Ivan Petrov 10 minutes 1 second
574Sorry, go ahead.
575Ivan Petrov 10 minutes 6 seconds
576Agreed.
577Lena Fischer
57810:0910:09
579LF
580Lena Fischer 10 minutes 9 seconds
581Sure.