transcripts · PRIMARY EVIDENCE
Fresh Phase 2 go/no-go
transcripts/17_2025-11-17_fresh-phase2-go-no-go.txt
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1*** SYNTHETIC DATA. This transcript is entirely fictional. Acme Org, Northwind
2*** Retail Group, Meridian Consulting and every person named are invented. Any
3*** resemblance to a real organisation or individual is coincidental. Generated
4*** for the RELEX challenge track, AaltoAI Hackathon 2026.
6Meeting: Fresh Phase 2 go/no-go
7Customer: Acme Org (Grocery Retail, EMEA)
8Date: 2025-11-17
9Phase: Live-Services
10Attendees: Lena Fischer (Acme), Sofia Almeida (Acme), Priya Nair (Acme), Marco Rossi (RELEX), Nadia Haddad (RELEX)
12Marco Rossi
130:140:14
14MR
15Marco Rossi 14 seconds
16Okay so.
17Marco Rossi 16 seconds
18This is the go or no-go we committed to in September. Nadia
19Lena Fischer
200:220:22
21LF
22Lena Fischer 22 seconds
23Yeah.
24Marco Rossi
250:250:25
26MR
27Marco Rossi 25 seconds
28has been running fresh UAT for the last two weeks.
29Lena Fischer
300:340:34
31LF
32Lena Fischer 34 seconds
33before anyone says it, we are not doing three waves. I saw
34Sofia Almeida
350:430:43
36SA
37Sofia Almeida 43 seconds
38Yes.
39Lena Fischer
400:460:46
41LF
42Lena Fischer 46 seconds
43that in a plan document last week and it is the first I...
44Lena Fischer 56 seconds
45had heard of it.
46Sofia Almeida
471:001:00
48SA
49Sofia Almeida 1 minute
50Right.
51Marco Rossi
521:021:02
53MR
54Marco Rossi 1 minute 2 seconds
55Noted. We will come back to you on
56Marco Rossi 1 minute 6 seconds
57where that came from.
58Lena Fischer
591:111:11
60LF
61Lena Fischer 1 minute 11 seconds
62Put it in writing
63Lena Fischer 1 minute 16 seconds
64please, I.
65Lena Fischer 1 minute 20 seconds
66Sofia, you are back.
67Nadia Haddad
681:261:26
69NH
70Nadia Haddad 1 minute 26 seconds
71Mm.
72Sofia Almeida
731:291:29
74SA
75Sofia Almeida 1 minute 29 seconds
76I am back. Do not ask me about it, I am fine.
77Lena Fischer
781:391:39
79LF
80Lena Fischer 1 minute 39 seconds
81I was not going to.
82Sofia Almeida
831:461:46
84SA
85Sofia Almeida 1 minute 46 seconds
86Everyone has asked me about it eleven times
87Sofia Almeida 1 minute 52 seconds
88this week.
89Marco Rossi
901:581:58
91MR
92Marco Rossi 1 minute 58 seconds
93This is the important part.
94Marco Rossi 2 minutes 7 seconds
95Understood. Nadia?
96Priya Nair
972:112:11
98PN
99Priya Nair 2 minutes 11 seconds
100Okay, yeah.
101Nadia Haddad
1022:142:14
103NH
104Nadia Haddad 2 minutes 14 seconds
105The defect is fixed and verified. Negative
106Nadia Haddad 2 minutes 22 seconds
107Hmm.
108Nadia Haddad 2 minutes 25 seconds
109quantities are gone. UAT has run for nine working days on the four fresh categories and
110Priya Nair
1112:352:35
112PN
113Priya Nair 2 minutes 35 seconds
114Mm.
115Unknown Speaker
1162:392:39
117US
118Unknown Speaker 2 minutes 39 seconds
119the results are usable.
120Marco Rossi
1212:422:42
122MR
123Marco Rossi 2 minutes 42 seconds
124Yeah.
125Lena Fischer
1262:442:44
127LF
128Lena Fischer 2 minutes 44 seconds
129Usable.
130Nadia Haddad
1312:492:49
132NH
133Nadia Haddad 2 minutes 49 seconds
134Usable, not excellent. Accuracy on produce and dairy is good. Bakery is poor and I know why. Chilled ready meals I do not...
135Nadia Haddad 3 minutes 2 seconds
136have enough data on because the history is short.
137Sofia Almeida
1383:083:08
139SA
140Sofia Almeida 3 minutes 8 seconds
141Bakery is poor because half of it is baked in store and it is not
142Sofia Almeida 3 minutes 17 seconds
143really an ordering problem.
144Nadia Haddad
1453:223:22
146NH
147Nadia Haddad 3 minutes 22 seconds
148That is
149Lena Fischer
1503:253:25
151LF
152Lena Fischer 3 minutes 25 seconds
153Sure.
154Nadia Haddad
1553:263:26
156NH
157Nadia Haddad 3 minutes 26 seconds
158my conclusion too.
159Priya Nair
1603:323:32
161PN
162Priya Nair 3 minutes 32 seconds
163Yeah.
164Sofia Almeida
1653:333:33
166SA
167Sofia Almeida 3 minutes 33 seconds
168Then take bakery out.
169Marco Rossi
1703:383:38
171MR
172Marco Rossi 3 minutes 38 seconds
173Yeah.
174Lena Fischer
1753:393:39
176LF
177Lena Fischer 3 minutes 39 seconds
178Can we do that?
179Priya Nair
1803:443:44
181PN
182Priya Nair 3 minutes 44 seconds
183Yeah.
184Marco Rossi
1853:483:48
186MR
187Marco Rossi 3 minutes 48 seconds
188We can descope bakery from this...
189Sofia Almeida
1903:543:54
191SA
192Sofia Almeida 3 minutes 54 seconds
193Okay, yeah.
194Marco Rossi
1953:553:55
196MR
197Marco Rossi 3 minutes 55 seconds
198go-live and treat in-store production separately. It is not not a small change to the plan
199Priya Nair
2004:044:04
201PN
202Priya Nair 4 minutes 4 seconds
203Mm, okay.
204Marco Rossi
2054:084:08
206MR
207Marco Rossi 4 minutes 8 seconds
208but it is the right change.
209Lena Fischer
2104:144:14
211LF
212Lena Fischer 4 minutes 14 seconds
213Then that is my decision. Go live on produce, dairy and chilled ready meals. Bakery comes later as its own,
214Sofia Almeida
2154:234:23
216SA
217Sofia Almeida 4 minutes 23 seconds
218Yeah.
219Lena Fischer
2204:264:26
221LF
222Lena Fischer 4 minutes 26 seconds
223thing.
224Marco Rossi
2254:314:31
226MR
227Marco Rossi 4 minutes 31 seconds
228Recorded.
229Sofia Almeida
2304:354:35
231SA
232Sofia Almeida 4 minutes 35 seconds
233One thing...
234Nadia Haddad
2354:394:39
236NH
237Nadia Haddad 4 minutes 39 seconds
238Okay, yeah.
239Sofia Almeida
2404:434:43
241SA
242Sofia Almeida 4 minutes 43 seconds
243about the notes.
244Lena Fischer
2454:464:46
246LF
247Lena Fischer 4 minutes 46 seconds
248Right.
249Marco Rossi
2504:504:50
251MR
252Marco Rossi 4 minutes 50 seconds
253Go ahead.
254Unknown Speaker
2554:544:54
256US
257Unknown Speaker 4 minutes 54 seconds
258Yeah.
259Sofia Almeida
2604:564:56
261SA
262Sofia Almeida 4 minutes 56 seconds
263The March notes, from the demo last year. Somebody has clearly written down that I was having surgery, because Nadia
264Priya Nair
2655:095:09
266PN
267Priya Nair 5 minutes 9 seconds
268Yes.
269Sofia Almeida
2705:105:10
271SA
272Sofia Almeida 5 minutes 10 seconds
273knew about it before we met and I never told her.
274Nadia Haddad
2755:165:16
276NH
277Nadia Haddad 5 minutes 16 seconds
278It is in the handover pack. Document is called Acme-fresh-handover-v3, it is on the project...
279Nadia Haddad 5 minutes 24 seconds
280site.
281Sofia Almeida
2825:305:30
283SA
284Sofia Almeida 5 minutes 30 seconds
285Which page.
286Priya Nair
2875:375:37
288PN
289Priya Nair 5 minutes 37 seconds
290Yes.
291Nadia Haddad
2925:385:38
293NH
294Nadia Haddad 5 minutes 38 seconds
295Page four, under key stakeholders. It says your name, your role, and then,
296Nadia Haddad 5 minutes 45 seconds
297Can you hear me?
298Nadia Haddad 5 minutes 48 seconds
299in brackets, out October November, surgery.
300Priya Nair
3015:555:55
302PN
303Priya Nair 5 minutes 55 seconds
304Yeah.
305Nadia Haddad
3065:575:57
307NH
308Nadia Haddad 5 minutes 57 seconds
309actually It was in the
310Nadia Haddad 6 minutes 2 seconds
311handover document I was given.
312Priya Nair
3136:076:07
314PN
315Priya Nair 6 minutes 7 seconds
316Yeah.
317Sofia Almeida
3186:096:09
319SA
320Sofia Almeida 6 minutes 9 seconds
321Right. I
322Priya Nair
3236:126:12
324PN
325Priya Nair 6 minutes 12 seconds
326Yeah.
327Sofia Almeida
3286:146:14
329SA
330Sofia Almeida 6 minutes 14 seconds
331do not want that in there. I said...
332Sofia Almeida 6 minutes 19 seconds
333it in a meeting because it was relevant to the project
334Sofia Almeida 6 minutes 26 seconds
335timeline, I mean not so it could...
336Priya Nair
3376:326:32
338PN
339Priya Nair 6 minutes 32 seconds
340Yeah.
341Sofia Almeida
3426:356:35
343SA
344Sofia Almeida 6 minutes 35 seconds
345follow me around for two years. Take it out.
346Marco Rossi
3476:426:42
348MR
349Marco Rossi 6 minutes 42 seconds
350We will take it out.
351Sofia Almeida
3526:476:47
353SA
354Sofia Almeida 6 minutes 47 seconds
355Sorry, go ahead.
356Sofia Almeida 6 minutes 49 seconds
357The bit that matters is that I
358Priya Nair
3596:546:54
360PN
361Priya Nair 6 minutes 54 seconds
362Okay.
363Sofia Almeida
3646:576:57
365SA
366Sofia Almeida 6 minutes 57 seconds
367You're on mute.
368Sofia Almeida 6 minutes 59 seconds
369am the only person who knows these categories. Keep that. Delete rest.
370Marco Rossi
3717:057:05
372MR
373Marco Rossi 7 minutes 5 seconds
374That is a fair distinction and I mean...
375Sofia Almeida
3767:127:12
377SA
378Sofia Almeida 7 minutes 12 seconds
379And I would like to know where else...
380Lena Fischer
3817:197:19
382LF
383Lena Fischer 7 minutes 19 seconds
384Yes.
385Sofia Almeida
3867:227:22
387SA
388Sofia Almeida 7 minutes 22 seconds
389it
390Marco Rossi
3917:287:28
392MR
393Marco Rossi 7 minutes 28 seconds
394Yeah.
395Marco Rossi
3967:297:29
397MR
398Marco Rossi 7 minutes 29 seconds
399I do
400Marco Rossi 7 minutes 35 seconds
401not know, honestly. It will be after the...
402Sofia Almeida
4037:407:40
404SA
405Sofia Almeida 7 minutes 40 seconds
406Then find them.
407Priya Nair
4087:467:46
409PN
410Priya Nair 7 minutes 46 seconds
411Mm.
412Sofia Almeida
4137:507:50
414SA
415Sofia Almeida 7 minutes 50 seconds
416I am going to send this to you as an email as well, because I have watched things said
417Sofia Almeida 7 minutes 59 seconds
418in these calls disappear.
419Nadia Haddad
4208:038:03
421NH
422Nadia Haddad 8 minutes 3 seconds
423Yeah.
424Lena Fischer
4258:048:04
426LF
427Lena Fischer 8 minutes 4 seconds
428Sofia is right and I want it followed up properly, not just in this meeting's,
429Lena Fischer 8 minutes 14 seconds
430notes.
431Marco Rossi
4328:188:18
433MR
434Marco Rossi 8 minutes 18 seconds
435I will own that.
436Nadia Haddad
4378:228:22
438NH
439Nadia Haddad 8 minutes 22 seconds
440Mm, okay.
441Priya Nair
4428:268:26
443PN
444Priya Nair 8 minutes 26 seconds
445On the data side, yeah,
446Priya Nair 8 minutes 29 seconds
447one thing. The fresh feed includes a field we should talk about.
448Unknown Speaker
4498:368:36
450US
451Unknown Speaker 8 minutes 36 seconds
452Which one?
453Priya Nair
4548:418:41
455PN
456Priya Nair 8 minutes 41 seconds
457The waste write-off records
458Priya Nair 8 minutes 48 seconds
459carry the operator so...
460Marco Rossi
4618:558:55
462MR
463Marco Rossi 8 minutes 55 seconds
464Yeah.
465Priya Nair
4668:568:56
467PN
468Priya Nair 8 minutes 56 seconds
469item out. So when your system reads the waste data it is
470Sofia Almeida
4719:039:03
472SA
473Sofia Almeida 9 minutes 3 seconds
474Mm, okay.
475Priya Nair
4769:059:05
477PN
478Priya Nair 9 minutes 5 seconds
479also reading who threw what away, yeah per person,
480Priya Nair 9 minutes 13 seconds
481per store, per day.
482Nadia Haddad
4839:179:17
484NH
485Nadia Haddad 9 minutes 17 seconds
486Right.
487Nadia Haddad
4889:189:18
489NH
490Nadia Haddad 9 minutes 18 seconds
491What does the field look like?
492Priya Nair
4939:219:21
494PN
495Priya Nair 9 minutes 21 seconds
496It is OP_ID and it is a six digit number. So for,
497Priya Nair 9 minutes 27 seconds
498example four four seven
499Marco Rossi
5009:319:31
501MR
502Marco Rossi 9 minutes 31 seconds
503Mm.
504Priya Nair
5059:339:33
506PN
507Priya Nair 9 minutes 33 seconds
508one. And four four eight nine three three is Osman Yildirim at the same store. I can...
509Priya Nair 9 minutes 44 seconds
510pull any of and then the...
511Unknown Speaker
5129:489:48
513US
514Unknown Speaker 9 minutes 48 seconds
515Understood.
516Priya Nair
5179:559:55
518PN
519Priya Nair 9 minutes 55 seconds
520Marika has
521Lena Fischer
52210:0110:01
523LF
524Lena Fischer 10 minutes 1 second
525Mm.
526Priya Nair
52710:0210:02
528PN
529Priya Nair 10 minutes 2 seconds
530the highest write-off numbers in that store it is because she works the shift
531Marco Rossi
53210:1310:13
533MR
534Marco Rossi 10 minutes 13 seconds
535Exactly.
536Priya Nair
53710:1710:17
538PN
539Priya Nair 10 minutes 17 seconds
540where the reductions happen, basically not because she is careless. If someone
541Nadia Haddad
54210:2510:25
543NH
544Nadia Haddad 10 minutes 25 seconds
545Mm, okay.
546Priya Nair
54710:2710:27
548PN
549Priya Nair 10 minutes 27 seconds
550reads that table without knowing that,
551Sofia Almeida
55210:3310:33
553SA
554Sofia Almeida 10 minutes 33 seconds
555Okay.
556Priya Nair
55710:3510:35
558PN
559Priya Nair 10 minutes 35 seconds
560she has problem.
561Nadia Haddad
56210:3910:39
563NH
564Nadia Haddad 10 minutes 39 seconds
565We do not use that field.
566Priya Nair
56710:4510:45
568PN
569Priya Nair 10 minutes 45 seconds
570You receive it though.
571Lena Fischer
57210:4810:48
573LF
574Lena Fischer 10 minutes 48 seconds
575Yes.
576Nadia Haddad
57710:5010:50
578NH
579Nadia Haddad 10 minutes 50 seconds
580We receive it, yes.
581Priya Nair
58210:5610:56
583PN
584Priya Nair 10 minutes 56 seconds
585Then either
586Sofia Almeida
58711:0011:00
588SA
589Sofia Almeida 11 minutes
590Sure.
591Priya Nair
59211:0311:03
593PN
594Priya Nair 11 minutes 3 seconds
595stop receiving it and...
596Priya Nair 11 minutes 7 seconds
597writing what you do,
598Marco Rossi
59911:1311:13
600MR
601Marco Rossi 11 minutes 13 seconds
602Yeah, yeah.
603Priya Nair
60411:1511:15
605PN
606Priya Nair 11 minutes 15 seconds
607with it, because our works council will ask and I would like to have
608Lena Fischer
60911:2611:26
610LF
611Lena Fischer 11 minutes 26 seconds
612Okay.
613Priya Nair
61411:3011:30
615PN
616Priya Nair 11 minutes 30 seconds
617an answer before they they do rather than after.
618Nadia Haddad
61911:3911:39
620NH
621Nadia Haddad 11 minutes 39 seconds
622I will confirm in writing tomorrow.
623Priya Nair
62411:4311:43
625PN
626Priya Nair 11 minutes 43 seconds
627You can see here.
628Priya Nair 11 minutes 54 seconds
629Send it to me and copy Lena. I want a record that
630Priya Nair 12 minutes 4 seconds
631is not a meeting note.
632Marco Rossi
63312:1112:11
634MR
635Marco Rossi 12 minutes 11 seconds
636That is a reasonable ask.
637Nadia Haddad
63812:1812:18
639NH
640Nadia Haddad 12 minutes 18 seconds
641Okay.
642Priya Nair
64312:1912:19
644PN
645Priya Nair 12 minutes 19 seconds
646It is not just reasonable, it is a condition.
647Nadia Haddad
64812:2512:25
649NH
650Nadia Haddad 12 minutes 25 seconds
651Right.
652Priya Nair
65312:2712:27
654PN
655Priya Nair 12 minutes 27 seconds
656We cannot have per-employee waste figures leaving our estate without,
657Nadia Haddad
65812:3512:35
659NH
660Nadia Haddad 12 minutes 35 seconds
661Yep.
662Priya Nair
66312:3612:36
664PN
665Priya Nair 12 minutes 36 seconds
666a consultation, and I am not starting a consultation for a field you do not use.
667Unknown Speaker
66812:4612:46
669US
670Unknown Speaker 12 minutes 46 seconds
671Then we drop it at the extract. I
672Nadia Haddad
67312:5112:51
674NH
675Nadia Haddad 12 minutes 51 seconds
676will confirm the field name with you
677Sofia Almeida
67812:5712:57
679SA
680Sofia Almeida 12 minutes 57 seconds
681Right.
682Nadia Haddad
68313:0113:01
684NH
685Nadia Haddad 13 minutes 1 second
686and we exclude it
687Nadia Haddad 13 minutes 5 seconds
688at source.
689Sofia Almeida
69013:1013:10
691SA
692Sofia Almeida 13 minutes 10 seconds
693Exactly.
694Priya Nair
69513:1213:12
696PN
697Priya Nair 13 minutes 12 seconds
698Better.
699Nadia Haddad
70013:1913:19
701NH
702Nadia Haddad 13 minutes 19 seconds
703Yes.
704Lena Fischer
70513:2013:20
706LF
707Lena Fischer 13 minutes 20 seconds
708Good catch, Priya.
709Nadia Haddad
71013:2713:27
711NH
712Nadia Haddad 13 minutes 27 seconds
713Mm, okay.
714Priya Nair
71513:2913:29
716PN
717Priya Nair 13 minutes 29 seconds
718So...
719Priya Nair 13 minutes 32 seconds
720It has been in
721Lena Fischer
72213:3913:39
723LF
724Lena Fischer 13 minutes 39 seconds
725Yeah.
726Priya Nair
72713:4013:40
728PN
729Priya Nair 13 minutes 40 seconds
730every feed since February.
731Lena Fischer
73213:4313:43
733LF
734Lena Fischer 13 minutes 43 seconds
735Ah.
736Marco Rossi
73713:5013:50
738MR
739Marco Rossi 13 minutes 50 seconds
740So. Go-live on the fifteenth of December for produce, dairy and chilled ready meals.
741Nadia Haddad
74213:5813:58
743NH
744Nadia Haddad 13 minutes 58 seconds
745Okay, yeah.
746Marco Rossi
74713:5913:59
748MR
749Marco Rossi 13 minutes 59 seconds
750Bakery descoped to a separate so...
751Priya Nair
75214:0314:03
753PN
754Priya Nair 14 minutes 3 seconds
755Okay.
756Marco Rossi
75714:0714:07
758MR
759Marco Rossi 14 minutes 7 seconds
760excluded at at extract, confirmed in writing. And Sofia's request handled and traced.
761Sofia Almeida
76214:1514:15
763SA
764Sofia Almeida 14 minutes 15 seconds
765Thank you.
766Lena Fischer
76714:2214:22
768LF
769Lena Fischer 14 minutes 22 seconds
770Agreed.
771Sofia Almeida
77214:2914:29
773SA
774Sofia Almeida 14 minutes 29 seconds
775Mm, okay.
776Priya Nair
77714:3614:36
778PN
779Priya Nair 14 minutes 36 seconds
780One last thing. If we are opening the reporting folder up to the wider
781Priya Nair 14 minutes 43 seconds
782team I would want to know who has looked at what.
783Lena Fischer
78414:5014:50
785LF
786Lena Fischer 14 minutes 50 seconds
787Opening it up to who? Those reports have always been readable.
788Lena Fischer 14 minutes 57 seconds
789Anyone on the team could have opened any of them at any point in the last
790Lena Fischer 15 minutes 3 seconds
791two years. They were just hard to find.
792Priya Nair
79315:1015:10
794PN
795Priya Nair 15 minutes 10 seconds
796That is not the same as being allowed to.
797Lena Fischer
79815:1515:15
799LF
800Lena Fischer 15 minutes 15 seconds
801No. But it is what we have had, and nobody has called it a problem until
802Lena Fischer 15 minutes 22 seconds
803somebody made it easy.
804Marco Rossi
80515:2915:29
806MR
807Marco Rossi 15 minutes 29 seconds
808Mm.
809Sofia Almeida
81015:3215:32
811SA
812Sofia Almeida 15 minutes 32 seconds
813I would call it a problem.