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Steering committee
transcripts/14_2025-06-24_steering-committee.txt
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1*** SYNTHETIC DATA. This transcript is entirely fictional. Acme Org, Northwind
2*** Retail Group, Meridian Consulting and every person named are invented. Any
3*** resemblance to a real organisation or individual is coincidental. Generated
4*** for the RELEX challenge track, AaltoAI Hackathon 2026.
6Meeting: Steering committee
7Customer: Acme Org (Grocery Retail, EMEA)
8Date: 2025-06-24
9Phase: Live-Services
10Attendees: Lena Fischer (Acme), Robert Kahn (Acme CFO, part), Priya Nair (Acme), Marco Rossi (RELEX), Ana Duarte (RELEX)
12Ana Duarte
130:260:26
14AD
15Ana Duarte 26 seconds
16Standing agenda. Where we are, what is blocked, what,
17Marco Rossi
180:340:34
19MR
20Marco Rossi 34 seconds
21Yeah.
22Ana Duarte
230:380:38
24AD
25Ana Duarte 38 seconds
26what is next, and then Robert joins
27Ana Duarte 44 seconds
28for the,
29Marco Rossi
300:470:47
31MR
32Marco Rossi 47 seconds
33Mm.
34Ana Duarte
350:510:51
36AD
37Ana Duarte 51 seconds
38last twenty minutes.
39Lena Fischer
400:560:56
41LF
42Lena Fischer 56 seconds
43Go.
44Robert Kahn
451:011:01
46RK
47Robert Kahn 1 minute 1 second
48Mm-hm.
49Ana Duarte
501:021:02
51AD
52Ana Duarte 1 minute 2 seconds
53Core replenishmentt has been live four months on the pilot cohort. The numbers
54Ana Duarte 1 minute 11 seconds
55we reported in May hold. Automation is at ninety-one and has been stable since April.
56Marco Rossi
571:201:20
58MR
59Marco Rossi 1 minute 20 seconds
60Yes.
61Lena Fischer
621:211:21
63LF
64Lena Fischer 1 minute 21 seconds
65And DC-2.
66Priya Nair
671:271:27
68PN
69Priya Nair 1 minute 27 seconds
70Yeah.
71Ana Duarte
721:291:29
73AD
74Ana Duarte 1 minute 29 seconds
75DC-2 fails roughly twice a week. The joint engineering session we agreed in May happened on the
76Marco Rossi
771:371:37
78MR
79Marco Rossi 1 minute 37 seconds
80Mm.
81Ana Duarte
821:401:40
83AD
84Ana Duarte 1 minute 40 seconds
85fourth of
86Priya Nair
871:441:44
88PN
89Priya Nair 1 minute 44 seconds
90Yes.
91Ana Duarte
921:481:48
93AD
94Ana Duarte 1 minute 48 seconds
95June and produced a plan. The plan has a date on it.
96Marco Rossi
971:571:57
98MR
99Marco Rossi 1 minute 57 seconds
100Yes.
101Priya Nair
1022:012:01
103PN
104Priya Nair 2 minutes 1 second
105September.
106Ana Duarte
1072:082:08
108AD
109Ana Duarte 2 minutes 8 seconds
110September, because the fix requires a
111Priya Nair
1122:122:12
113PN
114Priya Nair 2 minutes 12 seconds
115Mm.
116Ana Duarte
1172:162:16
118AD
119Ana Duarte 2 minutes 16 seconds
120Yeah.
121Ana Duarte 2 minutes 19 seconds
122middleware upgrade
123Marco Rossi
1242:222:22
125MR
126Marco Rossi 2 minutes 22 seconds
127Yeah, yeah.
128Ana Duarte
1292:242:24
130AD
131Ana Duarte 2 minutes 24 seconds
132on your side and your change window is quarterly.
133Priya Nair
1342:332:33
135PN
136Priya Nair 2 minutes 33 seconds
137That is true, so I am not disputing it, yeah...
138Robert Kahn
1392:392:39
140RK
141Robert Kahn 2 minutes 39 seconds
142Mm, okay.
143Lena Fischer
1442:412:41
145LF
146Lena Fischer 2 minutes 41 seconds
147Let me scroll down.
148Lena Fischer 2 minutes 49 seconds
149Three more months of.
150Ana Duarte
1512:532:53
152AD
153Ana Duarte 2 minutes 53 seconds
154Yes.
155Lena Fischer
1563:003:00
157LF
158Lena Fischer 3 minutes
159Fine. What is next?
160Marco Rossi
1613:033:03
162MR
163Marco Rossi 3 minutes 3 seconds
164Phase 2. Fresh. This is the thing I want to spend time on today.
165Lena Fischer
1663:133:13
167LF
168Lena Fischer 3 minutes 13 seconds
169Where was I.
170Lena Fischer 3 minutes 15 seconds
171so Please.
172Marco Rossi
1733:213:21
174MR
175Marco Rossi 3 minutes 21 seconds
176We owe you a scoping proposal. What I want to agree today is not the...
177Marco Rossi 3 minutes 30 seconds
178content of of it but that it exists and when you get it.
179Lena Fischer
1803:383:38
181LF
182Lena Fischer 3 minutes 38 seconds
183When do we get it?
184Marco Rossi
1853:413:41
186MR
187Marco Rossi 3 minutes 41 seconds
188Mid-July. It will cover which categories, in what order, and what what the dependencies
189Priya Nair
1903:483:48
191PN
192Priya Nair 3 minutes 48 seconds
193Okay.
194Marco Rossi
1953:493:49
196MR
197Marco Rossi 3 minutes 49 seconds
198are.
199Lena Fischer
2003:553:55
201LF
202Lena Fischer 3 minutes 55 seconds
203In what order meaning
204Lena Fischer 3 minutes 58 seconds
205what?
206Marco Rossi
2074:024:02
208MR
209Marco Rossi 4 minutes 2 seconds
210Right.
211Marco Rossi
2124:044:04
213MR
214Marco Rossi 4 minutes 4 seconds
215Meaning there is a sequencing question. There are so...
216Marco Rossi 4 minutes 11 seconds
217same readiness, so there is a choice about whether they go together or separately. That,
218Marco Rossi 4 minutes 22 seconds
219Where was I.
220Marco Rossi 4 minutes 25 seconds
221is what
222Ana Duarte
2234:284:28
224AD
225Ana Duarte 4 minutes 28 seconds
226Mm, okay.
227Marco Rossi
2284:314:31
229MR
230Marco Rossi 4 minutes 31 seconds
231the proposal will set out.
232Lena Fischer
2334:344:34
234LF
235Lena Fischer 4 minutes 34 seconds
236All right, send but...
237Marco Rossi
2384:384:38
239MR
240Marco Rossi 4 minutes 38 seconds
241Good.
242Priya Nair
2434:434:43
244PN
245Priya Nair 4 minutes 43 seconds
246True.
247Lena Fischer
2484:464:46
249LF
250Lena Fischer 4 minutes 46 seconds
251Priya, yeah is the data ready for...
252Lena Fischer 4 minutes 53 seconds
253fresh?
254Robert Kahn
2555:005:00
256RK
257Robert Kahn 5 minutes
258Mm-hm.
259Priya Nair
2605:025:02
261PN
262Priya Nair 5 minutes 2 seconds
263No, and this is the shell life
264Priya Nair 5 minutes 8 seconds
265conversation again. Nadia has been asking
266Priya Nair 5 minutes 13 seconds
267me for a field that does not exist in the form she wants it.
268Priya Nair 5 minutes 21 seconds
269I have told her that. It is now an...
270Priya Nair 5 minutes 27 seconds
271email thread rather...
272Priya Nair 5 minutes 30 seconds
273than a decision.
274Ana Duarte
2755:335:33
276AD
277Ana Duarte 5 minutes 33 seconds
278I will pick that up.
279Lena Fischer
2805:385:38
281LF
282Lena Fischer 5 minutes 38 seconds
283Please do, so because we have been I mean...
284Lena Fischer 5 minutes 45 seconds
285the first
286Lena Fischer 5 minutes 51 seconds
287meeting meeting with Marco and I have never once heard it resolved.
288Marco Rossi
2896:016:01
290MR
291Marco Rossi 6 minutes 1 second
292That is fair.
293Lena Fischer
2946:066:06
295LF
296Lena Fischer 6 minutes 6 seconds
297Okay, yeah.
298Ana Duarte
2996:106:10
300AD
301Ana Duarte 6 minutes 10 seconds
302On the QBR, we agreed in May to formalise the...
303Ana Duarte 6 minutes 15 seconds
304cadence and I have set it up. Quarterly, the next one is
305Robert Kahn
3066:216:21
307RK
308Robert Kahn 6 minutes 21 seconds
309Mm-hm.
310Ana Duarte
3116:226:22
312AD
313Ana Duarte 6 minutes 22 seconds
314September, and this steering continues
315Ana Duarte 6 minutes 27 seconds
316monthly in between.
317Lena Fischer
3186:346:34
319LF
320Lena Fischer 6 minutes 34 seconds
321Okay, yeah.
322Lena Fischer
3236:366:36
324LF
325Lena Fischer 6 minutes 36 seconds
326Good.
327Robert Kahn
3286:426:42
329RK
330Robert Kahn 6 minutes 42 seconds
331yeah Sorry. I am here.
332Lena Fischer
3336:496:49
334LF
335Lena Fischer 6 minutes 49 seconds
336Robert, we are on Phase 2.
337Robert Kahn
3386:546:54
339RK
340Robert Kahn 6 minutes 54 seconds
341Then I...
342Priya Nair
3437:017:01
344PN
345Priya Nair 7 minutes 1 second
346Yeah.
347Robert Kahn
3487:027:02
349RK
350Robert Kahn 7 minutes 2 seconds
351will ask,
352Priya Nair
3537:077:07
354PN
355Priya Nair 7 minutes 7 seconds
356Okay.
357Robert Kahn
3587:087:08
359RK
360Robert Kahn 7 minutes 8 seconds
361Okay so.
362Robert Kahn 7 minutes 13 seconds
363my question. When does fresh go live?
364Marco Rossi
3657:177:17
366MR
367Marco Rossi 7 minutes 17 seconds
368We are giving you a scoping
369Priya Nair
3707:237:23
371PN
372Priya Nair 7 minutes 23 seconds
373Mm, okay.
374Marco Rossi
3757:277:27
376MR
377Marco Rossi 7 minutes 27 seconds
378proposal in July. I do not want to give you a date...
379Marco Rossi 7 minutes 33 seconds
380before I have given if the...
381Lena Fischer
3827:377:37
383LF
384Lena Fischer 7 minutes 37 seconds
385Right.
386Robert Kahn
3877:387:38
388RK
389Robert Kahn 7 minutes 38 seconds
390I do
391Ana Duarte
3927:447:44
393AD
394Ana Duarte 7 minutes 44 seconds
395Sure.
396Robert Kahn
3977:487:48
398RK
399Robert Kahn 7 minutes 48 seconds
400not want a scope.
401Marco Rossi
4027:557:55
403MR
404Marco Rossi 7 minutes 55 seconds
405I understand. What I can tell you
406Lena Fischer
4078:018:01
408LF
409Lena Fischer 8 minutes 1 second
410Yeah.
411Marco Rossi
4128:048:04
413MR
414Marco Rossi 8 minutes 4 seconds
415is that the twelve-month
416Marco Rossi 8 minutes 9 seconds
417window from signature ends in December, and I
418Marco Rossi 8 minutes 16 seconds
419know that.
420Robert Kahn
4218:218:21
422RK
423Robert Kahn 8 minutes 21 seconds
424Then say December.
425Marco Rossi
4268:268:26
427MR
428Marco Rossi 8 minutes 26 seconds
429Sure.
430Marco Rossi
4318:298:29
432MR
433Marco Rossi 8 minutes 29 seconds
434I will not say say December until I have looked at the four...
435Marco Rossi 8 minutes 38 seconds
436categories properly, because if I say December today and miss
437Marco Rossi 8 minutes 43 seconds
438it, that
439Marco Rossi 8 minutes 48 seconds
440is worse for both of us than
441Marco Rossi 8 minutes 52 seconds
442being careful now.
443Priya Nair
4448:558:55
445PN
446Priya Nair 8 minutes 55 seconds
447Mm, okay.
448Robert Kahn
4498:588:58
450RK
451Robert Kahn 8 minutes 58 seconds
452Yeah.
453Robert Kahn 9 minutes
454That is a good for the...
455Robert Kahn 9 minutes 7 seconds
456a date.
457Lena Fischer
4589:149:14
459LF
460Lena Fischer 9 minutes 14 seconds
461Yeah.
462Lena Fischer
4639:169:16
464LF
465Lena Fischer 9 minutes 16 seconds
466Well, robert.
467Marco Rossi
4689:209:20
469MR
470Marco Rossi 9 minutes 20 seconds
471Right.
472Robert Kahn
4739:219:21
474RK
475Robert Kahn 9 minutes 21 seconds
476I am being consistent. Since March last year I have said one
477Marco Rossi
4789:299:29
479MR
480Marco Rossi 9 minutes 29 seconds
481Sure.
482Robert Kahn
4839:339:33
484RK
485Robert Kahn 9 minutes 33 seconds
486thing.
487Lena Fischer
4889:379:37
489LF
490Lena Fischer 9 minutes 37 seconds
491Yep.
492Marco Rossi
4939:389:38
494MR
495Marco Rossi 9 minutes 38 seconds
496You have.
497Robert Kahn
4989:459:45
499RK
500Robert Kahn 9 minutes 45 seconds
501Then the
502Ana Duarte
5039:489:48
504AD
505Ana Duarte 9 minutes 48 seconds
506Exactly.
507Robert Kahn
5089:499:49
509RK
510Robert Kahn 9 minutes 49 seconds
511Let me just...
512Robert Kahn 9 minutes 54 seconds
513proposal in July needs a date in it.
514Marco Rossi
51510:0210:02
516MR
517Marco Rossi 10 minutes 2 seconds
518sort of It will have a date in it.
519Robert Kahn
52010:1110:11
521RK
522Robert Kahn 10 minutes 11 seconds
523Good. Second thing. The but the...
524Ana Duarte
52510:1810:18
526AD
527Ana Duarte 10 minutes 18 seconds
528Fresh waste
529Lena Fischer
53010:2210:22
531LF
532Lena Fischer 10 minutes 22 seconds
533Sure.
534Ana Duarte
53510:2610:26
536AD
537Ana Duarte 10 minutes 26 seconds
538is unchanged
539Marco Rossi
54010:2910:29
541MR
542Marco Rossi 10 minutes 29 seconds
543Yeah.
544Ana Duarte
54510:3310:33
546AD
547Ana Duarte 10 minutes 33 seconds
548because fresh is not live. The number you have seen is ambient inventory.
549Robert Kahn
55010:4010:40
551RK
552Robert Kahn 10 minutes 40 seconds
553Yes, I understand that now. I am asking a different question. When fresh,
554Priya Nair
55510:4610:46
556PN
557Priya Nair 10 minutes 46 seconds
558Understood.
559Robert Kahn
56010:4710:47
561RK
562Robert Kahn 10 minutes 47 seconds
563does go live, how will we know it worked?
564Ana Duarte
56510:5510:55
566AD
567Ana Duarte 10 minutes 55 seconds
568Yeah.
569Ana Duarte
57010:5810:58
571AD
572Ana Duarte 10 minutes 58 seconds
573right We measure fresh waste as a percentage of of fresh net sales against the baseline.
574Robert Kahn
57511:0811:08
576RK
577Robert Kahn 11 minutes 8 seconds
578So as you can see...
579Robert Kahn 11 minutes 19 seconds
580Which baseline?
581Priya Nair
58211:2511:25
583PN
584Priya Nair 11 minutes 25 seconds
585Fair enough.
586Ana Duarte
58711:2711:27
588AD
589Ana Duarte 11 minutes 27 seconds
590The one we agree before go-live.
591Marco Rossi
59211:3111:31
593MR
594Marco Rossi 11 minutes 31 seconds
595Right.
596Robert Kahn
59711:3411:34
598RK
599Robert Kahn 11 minutes 34 seconds
600We have
601Robert Kahn 11 minutes 39 seconds
602not agreed one.
603Ana Duarte
60411:4511:45
605AD
606Ana Duarte 11 minutes 45 seconds
607No.
608Marco Rossi
60911:5011:50
610MR
611Marco Rossi 11 minutes 50 seconds
612Yeah.
613Robert Kahn
61411:5411:54
615RK
616Robert Kahn 11 minutes 54 seconds
617Then agree one before go-live and not after,
618Robert Kahn 11 minutes 58 seconds
619because after go live everybody's...
620Priya Nair
62112:0312:03
622PN
623Priya Nair 12 minutes 3 seconds
624True.
625Robert Kahn
62612:0512:05
627RK
628Robert Kahn 12 minutes 5 seconds
629baseline is the one that makes them look good.
630Lena Fischer
63112:1112:11
632LF
633Lena Fischer 12 minutes 11 seconds
634He is right.
635Marco Rossi
63612:1412:14
637MR
638Marco Rossi 12 minutes 14 seconds
639Right.
640Ana Duarte
64112:1812:18
642AD
643Ana Duarte 12 minutes 18 seconds
644Action on me. Baseline agreed in writing before,
645Ana Duarte 12 minutes 22 seconds
646fresh go live.
647Robert Kahn
64812:2912:29
649RK
650Robert Kahn 12 minutes 29 seconds
651Thank you. I have to go.
652Lena Fischer
65312:3412:34
654LF
655Lena Fischer 12 minutes 34 seconds
656Anything else?
657Priya Nair
65812:4012:40
659PN
660Priya Nair 12 minutes 40 seconds
661Yes, one thing and it is small. Somebody on your,
662Priya Nair 12 minutes 47 seconds
663side has been asking my team for access to the warehouse system directly rather than going,
664Marco Rossi
66512:5912:59
666MR
667Marco Rossi 12 minutes 59 seconds
668Okay.
669Priya Nair
67013:0113:01
671PN
672Priya Nair 13 minutes 1 second
673through me. I would rather that came through me.
674Ana Duarte
67513:0713:07
676AD
677Ana Duarte 13 minutes 7 seconds
678Mm-hm.
679Ana Duarte
68013:0813:08
681AD
682Ana Duarte 13 minutes 8 seconds
683Who?
684Lena Fischer
68513:1113:11
686LF
687Lena Fischer 13 minutes 11 seconds
688Right.
689Priya Nair
69013:1213:12
691PN
692Priya Nair 13 minutes 12 seconds
693I do not know the name, it,
694Marco Rossi
69513:1813:18
696MR
697Marco Rossi 13 minutes 18 seconds
698Mm-hm.
699Priya Nair
70013:2213:22
701PN
702Priya Nair 13 minutes 22 seconds
703came second hand. It may have been nothing.
704Ana Duarte
70513:2813:28
706AD
707Ana Duarte 13 minutes 28 seconds
708I will find out and it will not happen again.
709Lena Fischer
71013:3513:35
711LF
712Lena Fischer 13 minutes 35 seconds
713Then we are done.
714Robert Kahn
71513:4113:41
716RK
717Robert Kahn 13 minutes 41 seconds
718Yeah, yeah.