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Ordering logic design workshop
transcripts/07_2024-11-12_ordering-logic-design.txt
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1*** SYNTHETIC DATA. This transcript is entirely fictional. Acme Org, Meridian
2*** Consulting and every person named are invented. Any resemblance to a real
3*** organisation or individual is coincidental. Generated for the RELEX challenge
4*** track, AaltoAI Hackathon 2026.
6Meeting: Ordering logic design workshop
7Customer: Acme Org (Grocery Retail, EMEA)
8Date: 2024-11-12
9Phase: Implementation
10Attendees: Ana Duarte (RELEX), Tomas Lindholm (RELEX), Kwame Boateng (RELEX), Priya Nair (Acme), Lena Fischer (Acme), Sofia Almeida (Acme)
12Ana Duarte
130:190:19
14AD
15Ana Duarte 19 seconds
16Sofia, welcome. You have not been in one of these before.
17Sofia Almeida
180:260:26
19SA
20Sofia Almeida 26 seconds
21No. I was told I did not need to be, since this phase
22Ana Duarte
230:330:33
24AD
25Ana Duarte 33 seconds
26Mm-hm.
27Sofia Almeida
280:370:37
29SA
30Sofia Almeida 37 seconds
31is embient.
32Ana Duarte
330:400:40
34AD
35Ana Duarte 40 seconds
36Mm-hm.
37Lena Fischer
380:420:42
39LF
40Lena Fischer 42 seconds
41I asked her to come because phase two is hers and I want her to hear how the
42Lena Fischer 52 seconds
43machine works before she has to but the...
44Kwame Boateng
450:570:57
46KB
47Kwame Boateng 57 seconds
48Yeah.
49Tomas Lindholm
500:580:58
51TL
52Tomas Lindholm 58 seconds
53That is a good instinct.
54Priya Nair
551:011:01
56PN
57Priya Nair 1 minute 1 second
58Mm-hm.
59Ana Duarte
601:041:04
61AD
62Ana Duarte 1 minute 4 seconds
63One second.
64Ana Duarte 1 minute 9 seconds
65So today is ordering parameters for
66Ana Duarte 1 minute 13 seconds
67the pilot cohort. Service so...
68Ana Duarte 1 minute 19 seconds
69cycles, so safety stock, rounding.
70Tomas Lindholm
711:241:24
72TL
73Tomas Lindholm 1 minute 24 seconds
74And, i will go through the mechanism and then we set numbers.
75Sofia Almeida
761:341:34
77SA
78Sofia Almeida 1 minute 34 seconds
79Can I ask a question that
80Sofia Almeida 1 minute 40 seconds
81might be stupid.
82Tomas Lindholm
831:441:44
84TL
85Tomas Lindholm 1 minute 44 seconds
86Please.
87Priya Nair
881:501:50
89PN
90Priya Nair 1 minute 50 seconds
91Yeah.
92Sofia Almeida
931:531:53
94SA
95Sofia Almeida 1 minute 53 seconds
96You're on mute.
97Sofia Almeida 1 minute 56 seconds
98When the system decides...
99Tomas Lindholm
1001:591:59
101TL
102Tomas Lindholm 1 minute 59 seconds
103Mm.
104Sofia Almeida
1052:022:02
106SA
107Sofia Almeida 2 minutes 2 seconds
108how much much to order, does it know into the...
109Lena Fischer
1102:102:10
111LF
112Lena Fischer 2 minutes 10 seconds
113Okay, yeah.
114Sofia Almeida
1152:132:13
116SA
117Sofia Almeida 2 minutes 13 seconds
118already in
119Sofia Almeida 2 minutes 19 seconds
120the store is?
121Tomas Lindholm
1222:222:22
123TL
124Tomas Lindholm 2 minutes 22 seconds
125For this phase, no. It knows how much there is, not how old.
126Sofia Almeida
1272:282:28
128SA
129Sofia Almeida 2 minutes 28 seconds
130Then for ambient that is fine. For my categories it...
131Sofia Almeida 2 minutes 36 seconds
132is the entire problem.
133Kwame Boateng
1342:432:43
135KB
136Kwame Boateng 2 minutes 43 seconds
137Yeah, yeah.
138Tomas Lindholm
1392:442:44
140TL
141Tomas Lindholm 2 minutes 44 seconds
142I know. It is the thing Priya and I discussed in April and it has not been resolved.
143Priya Nair
1442:532:53
145PN
146Priya Nair 2 minutes 53 seconds
147I asked the warehouse team. I did not get an answer. I...
148Priya Nair 3 minutes 1 second
149will ask again.
150Sofia Almeida
1513:073:07
152SA
153Sofia Almeida 3 minutes 7 seconds
154Can I explain why it matters, because I do not think it...
155Tomas Lindholm
1563:143:14
157TL
158Tomas Lindholm 3 minutes 14 seconds
159Right.
160Sofia Almeida
1613:183:18
162SA
163Sofia Almeida 3 minutes 18 seconds
164has been explained by someone but...
165Ana Duarte
1663:243:24
167AD
168Ana Duarte 3 minutes 24 seconds
169Please do.
170Sofia Almeida
1713:293:29
172SA
173Sofia Almeida 3 minutes 29 seconds
174If I have a product with three days of life left and the system
175Sofia Almeida 3 minutes 39 seconds
176tells me to order the same quantity it would order for something...
177Kwame Boateng
1783:463:46
179KB
180Kwame Boateng 3 minutes 46 seconds
181Mm.
182Sofia Almeida
1833:503:50
184SA
185Sofia Almeida 3 minutes 50 seconds
186with three weeks, I will throw away most of what arrives. So I override Every day,
187Sofia Almeida 4 minutes 1 second
188by hand,
189Tomas Lindholm
1904:064:06
191TL
192Tomas Lindholm 4 minutes 6 seconds
193Yeah, yeah.
194Sofia Almeida
1954:104:10
196SA
197Sofia Almeida 4 minutes 10 seconds
198on the categories where it matters. And,
199Sofia Almeida 4 minutes 14 seconds
200on the categories about the...
201Ana Duarte
2024:174:17
203AD
204Ana Duarte 4 minutes 17 seconds
205Yeah.
206Sofia Almeida
2074:204:20
208SA
209Sofia Almeida 4 minutes 20 seconds
210not have time, we accept the waste.
211Sofia Almeida 4 minutes 25 seconds
212That is
213Sofia Almeida 4 minutes 29 seconds
214our four point one percent.
215Kwame Boateng
2164:334:33
217KB
218Kwame Boateng 4 minutes 33 seconds
219Yeah.
220Tomas Lindholm
2214:354:35
222TL
223Tomas Lindholm 4 minutes 35 seconds
224Understood. And the threshold where it starts to matter?
225Kwame Boateng
2264:444:44
227KB
228Kwame Boateng 4 minutes 44 seconds
229Yes.
230Sofia Almeida
2314:484:48
232SA
233Sofia Almeida 4 minutes 48 seconds
234It is not a single number, it depends on the category. Under five days remaining I mean...
235Tomas Lindholm
2364:584:58
237TL
238Tomas Lindholm 4 minutes 58 seconds
239Yeah.
240Tomas Lindholm
2415:005:00
242TL
243Tomas Lindholm 5 minutes
244That is specific enough to design against.
245Sofia Almeida
2465:085:08
247SA
248Sofia Almeida 5 minutes 8 seconds
249Let me just...
250Sofia Almeida 5 minutes 14 seconds
251Then write it down, because I have said twice now and I do not know where it goes.
252Ana Duarte
2535:265:26
254AD
255Ana Duarte 5 minutes 26 seconds
256Mm, okay.
257Ana Duarte
2585:295:29
259AD
260Ana Duarte 5 minutes 29 seconds
261It goes the workshop output...
262Ana Duarte 5 minutes 35 seconds
263and into the phase two requirements. I will make sure
264Ana Duarte 5 minutes 41 seconds
265it is in both.
266Tomas Lindholm
2675:445:44
268TL
269Tomas Lindholm 5 minutes 44 seconds
270Yeah.
271Sofia Almeida
2725:485:48
273SA
274Sofia Almeida 5 minutes 48 seconds
275Thank you.
276Lena Fischer
2775:525:52
278LF
279Lena Fischer 5 minutes 52 seconds
280Can we
281Priya Nair
2825:595:59
283PN
284Priya Nair 5 minutes 59 seconds
285Mm-hm.
286Lena Fischer
2876:036:03
288LF
289Lena Fischer 6 minutes 3 seconds
290get to the parameters.
291Tomas Lindholm
2926:096:09
293TL
294Tomas Lindholm 6 minutes 9 seconds
295Yes. Service level and...
296Tomas Lindholm 6 minutes 13 seconds
297below.
298+358 40 5512 097
2996:176:17
300+4
301+358 40 5512 097 6 minutes 17 seconds
302Yeah.
303Priya Nair
3046:206:20
305PN
306Priya Nair 6 minutes 20 seconds
307Let me just...
308Priya Nair 6 minutes 26 seconds
309What do we do today?
310Kwame Boateng
3116:326:32
312KB
313Kwame Boateng 6 minutes 32 seconds
314Yeah.
315Lena Fischer
3166:346:34
317LF
318Lena Fischer 6 minutes 34 seconds
319Ninety-nine on everything, in theory, which is
320+358 40 5512 097
3216:406:40
322+4
323+358 40 5512 097 6 minutes 40 seconds
324Mm-hm.
325Lena Fischer
3266:446:44
327LF
328Lena Fischer 6 minutes 44 seconds
329why we carry so much stock.
330Ana Duarte
3316:486:48
332AD
333Ana Duarte 6 minutes 48 seconds
334Okay, yeah.
335Tomas Lindholm
3366:496:49
337TL
338Tomas Lindholm 6 minutes 49 seconds
339Then ninety-eight and ninety-five is a
340Tomas Lindholm 6 minutes 55 seconds
341reduction and,
342Tomas Lindholm 6 minutes 59 seconds
343you should expect the inventory number to fall and and the...
344Lena Fischer
3457:087:08
346LF
347Lena Fischer 7 minutes 8 seconds
348Roughly flat is doing a lot of work in that
349Lena Fischer 7 minutes 14 seconds
350sentence.
351Tomas Lindholm
3527:177:17
353TL
354Tomas Lindholm 7 minutes 17 seconds
355It is. That is what the pilot is for.
356Lena Fischer
3577:257:25
358LF
359Lena Fischer 7 minutes 25 seconds
360Fine. Agreed.
361Ana Duarte
3627:327:32
363AD
364Ana Duarte 7 minutes 32 seconds
365Review cycle?
366+358 40 5512 097
3677:387:38
368+4
369+358 40 5512 097 7 minutes 38 seconds
370Okay.
371Priya Nair
3727:427:42
373PN
374Priya Nair 7 minutes 42 seconds
375Daily order, sort of daily delivery on the fast lines, twice weekly below.
376Lena Fischer
3777:507:50
378LF
379Lena Fischer 7 minutes 50 seconds
380Okay.
381Tomas Lindholm
3827:547:54
383TL
384Tomas Lindholm 7 minutes 54 seconds
385Can you hear me?
386Tomas Lindholm 8 minutes
387Yeah so, that matches the batch, so nothing to solve there.
388Priya Nair
3898:068:06
390PN
391Priya Nair 8 minutes 6 seconds
392Mm.
393Ana Duarte
3948:098:09
395AD
396Ana Duarte 8 minutes 9 seconds
397Rounding to case pack, where we have it.
398Kwame Boateng
3998:158:15
400KB
401Kwame Boateng 8 minutes 15 seconds
402Where we have it. Remediation is at about sixty
403Tomas Lindholm
4048:208:20
405TL
406Tomas Lindholm 8 minutes 20 seconds
407Yeah.
408Kwame Boateng
4098:238:23
410KB
411Kwame Boateng 8 minutes 23 seconds
412percent.
413Priya Nair
4148:298:29
415PN
416Priya Nair 8 minutes 29 seconds
417It will be done for the cohort
418Tomas Lindholm
4198:338:33
420TL
421Tomas Lindholm 8 minutes 33 seconds
422True.
423Priya Nair
4248:378:37
425PN
426Priya Nair 8 minutes 37 seconds
427before Christmas.
428Ana Duarte
4298:428:42
430AD
431Ana Duarte 8 minutes 42 seconds
432Before Christmas is tight against I mean...
433Tomas Lindholm
4348:498:49
435TL
436Tomas Lindholm 8 minutes 49 seconds
437Mm-hm.
438Priya Nair
4398:518:51
440PN
441Priya Nair 8 minutes 51 seconds
442It is
443Ana Duarte
4448:548:54
445AD
446Ana Duarte 8 minutes 54 seconds
447Yeah.
448Priya Nair
4498:578:57
450PN
451Priya Nair 8 minutes 57 seconds
452tight. It is also what I have.
453Ana Duarte
4549:029:02
455AD
456Ana Duarte 9 minutes 2 seconds
457Yeah.
458Ana Duarte
4599:049:04
460AD
461Ana Duarte 9 minutes 4 seconds
462Then that is the plan and the dependency is on the record.