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Phase 2 sequencing - proposal
emails/03_phase2-sequencing-proposal.txt
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1*** SYNTHETIC DATA. Entirely fictional. Acme Org, Meridian Consulting and every
2*** person named are invented. Generated for the RELEX challenge track,
3*** AaltoAI Hackathon 2026.
5Subject: Phase 2 sequencing - proposal
6From: Lena Fischer <lena.fischer@acme-org.example>
7Date: Friday, November 21, 2025 10:02 AM
8To: Marco Rossi <marco.rossi@relexsolutions.example>
9Cc: Ana Duarte <ana.duarte@relexsolutions.example>; Robert Kahn <robert.kahn@acme-org.example>
10Messages in thread: 8
12This email originated from outside of RELEX. Be careful of attachments and links from unknown senders. Report suspicious emails using the report button.
14Thank you for not arguing about it.
16Two deliveries is what I understood and it is what I have told Robert.
18Mit freundlichen Grüßen
19Lena Fischer
20Head of Supply Chain
21+49 151 2244 8830
22Acme Org GmbH | Hansaring 82, 50670 Köln
23acme-org.example
24[cid:image001.png]
27From: Marco Rossi <marco.rossi@relexsolutions.example>
28Sent: Friday, November 21, 2025 9:15 AM
29To: Lena Fischer <lena.fischer@acme-org.example>
30Cc: Ana Duarte <ana.duarte@relexsolutions.example>; Nadia Haddad <n.haddad@relexsolutions.example>; Robert Kahn <robert.kahn@acme-org.example>
31Subject: Re: Phase 2 sequencing - proposal
33Lena,
35I cannot, and I have looked. It was discussed in the June steering, it was not minuted
36as a decision, and we built the plan on it. That is our error rather than a
37misunderstanding.
39What was actually decided on Monday is two deliveries, not three: produce, dairy and
40chilled ready meals together in December, and bakery separately as its own workstream.
41That is what is in the go/no-go record. If anyone said three waves in the room they were
42repeating a plan that had not been agreed with you.
44I have asked Ana to reissue the plan on the two-delivery basis today.
46Marco Rossi
47Account Executive [Image removed by sender]
48+351 912 447 026 | CET/CEST
49marco.rossi@relexsolutions.example
50Rua do Ouro 42, 1100-063 Lisboa
51Connect with me
52[Image removed by sender]
53[Image removed by sender]
54Plan better. Sell more. Waste less
55relexsolutions.example [Image removed by sender]
56LinkedInYouTube
57[Image removed by sender]
60Von: Lena Fischer <lena.fischer@acme-org.example>
61Gesendet: Donnerstag, 20. November 2025 16:44
62An: Marco Rossi <marco.rossi@relexsolutions.example>
63Cc: Ana Duarte <ana.duarte@relexsolutions.example>; Nadia Haddad <n.haddad@relexsolutions.example>; Robert Kahn <robert.kahn@acme-org.example>
64Betreff: Re: Phase 2 sequencing - proposal
66This email originated from outside of RELEX. Be careful of attachments and links from unknown senders. Report suspicious emails using the report button.
68Marco,
70In the go/no-go meeting on Monday it was stated that we had agreed a three-wave rollout
71for fresh. I do not remember agreeing to that and Robert certainly did not.
73What we agreed was fresh as Phase 2 in one delivery. Three waves means three cutovers
74and pushes the last one well past the ROI window, which is exactly the thing Robert has
75been saying since March last year.
77Can you point me at where this was agreed?
79Mit freundlichen Grüßen
80Lena Fischer
81Head of Supply Chain
82+49 151 2244 8830
83Acme Org GmbH | Hansaring 82, 50670 Köln
84acme-org.example
85[cid:image001.png]
88From: Marco Rossi <marco.rossi@relexsolutions.example>
89Sent: Friday, August 15, 2025 9:02 AM
90To: Ana Duarte <ana.duarte@relexsolutions.example>
91Cc: Nadia Haddad <n.haddad@relexsolutions.example>; Tomas Lindholm <tomas.lindholm@relexsolutions.example>
92Subject: Re: Phase 2 sequencing - proposal
94It was discussed verbally in the June steering and nobody pushed back. I would treat it
95as agreed.
97Marco Rossi
98Account Executive [Image removed by sender]
99+351 912 447 026 | CET/CEST
100marco.rossi@relexsolutions.example
101Rua do Ouro 42, 1100-063 Lisboa
102Connect with me
103[Image removed by sender]
104[Image removed by sender]
105Plan better. Sell more. Waste less
106relexsolutions.example [Image removed by sender]
107LinkedInYouTube
108[Image removed by sender]
111From: Ana Duarte <ana.duarte@relexsolutions.example>
112Sent: Friday, August 15, 2025 8:30 AM
113To: Nadia Haddad <n.haddad@relexsolutions.example>
114Cc: Marco Rossi <marco.rossi@relexsolutions.example>; Tomas Lindholm <tomas.lindholm@relexsolutions.example>
115Subject: Re: Phase 2 sequencing - proposal
117Marco?
119Best regards,
120Ana Duarte
121Project Manager [Image removed by sender]
122+351 913 882 145 | UTC +01:00
123ana.duarte@relexsolutions.example
124Rua do Ouro 42, 1100-063 Lisboa
125Connect with me
126[Image removed by sender]
127[Image removed by sender]
128Plan better. Sell more. Waste less
129relexsolutions.example [Image removed by sender]
130LinkedInYouTube
133From: Nadia Haddad <n.haddad@relexsolutions.example>
134Sent: Thursday, August 14, 2025 15:55
135To: Ana Duarte <ana.duarte@relexsolutions.example>
136Cc: Marco Rossi <marco.rossi@relexsolutions.example>; Tomas Lindholm <tomas.lindholm@relexsolutions.example>
137Subject: Re: Phase 2 sequencing - proposal
139Will do. Just to check - did Acme actually confirm three waves? I have looked back
140through the thread and I cannot see a reply from Lena or Robert.
142Nadia Haddad
143Solution Consultant [Image removed by sender]
144+46 76 552 30 18 | CET
145n.haddad@relexsolutions.example
146Vasagatan 7, 111 20 Stockholm
147[Image removed by sender]
148Plan better. Sell more. Waste less
149relexsolutions.example
152From: Ana Duarte <ana.duarte@relexsolutions.example>
153Sent: Thursday, August 14, 2025 11:08 AM
154To: Nadia Haddad <n.haddad@relexsolutions.example>; Tomas Lindholm <tomas.lindholm@relexsolutions.example>
155Cc: Marco Rossi <marco.rossi@relexsolutions.example>
156Subject: FW: Phase 2 sequencing - proposal
158Forwarding for planning. The three-wave approach is what we are building towards.
160Nadia, can you sketch the UAT plan on that basis?
162Best regards,
163Ana Duarte
164Project Manager [Image removed by sender]
165+351 913 882 145 | UTC +01:00
166ana.duarte@relexsolutions.example
167Rua do Ouro 42, 1100-063 Lisboa
168Connect with me
169[Image removed by sender]
170[Image removed by sender]
171Plan better. Sell more. Waste less
172relexsolutions.example [Image removed by sender]
173LinkedInYouTube
176From: Marco Rossi <marco.rossi@relexsolutions.example>
177Sent: Wednesday, June 11, 2025 17:20
178To: Lena Fischer <lena.fischer@acme-org.example>; Robert Kahn <robert.kahn@acme-org.example>
179Cc: Ana Duarte <ana.duarte@relexsolutions.example>; Sofia Almeida <sofia.almeida@acme-org.example>
180Subject: Phase 2 sequencing - proposal
182Hello both,
184Following our conversation, a proposal for how we sequence Phase 2.
186Rather than delivering all four fresh categories together in one go-live, we would
187deliver produce and dairy first, then chilled ready meals, then bakery. Three smaller
188go-lives roughly six weeks apart.
190The advantage is that value starts landing earlier and each wave de-risks the next. The
191disadvantage is more cutover events and a longer total elapsed time, which I know is in
192tension with the twelve-month window.
194If this works for you we would build the plan around it. Happy to discuss.
196Marco Rossi
197Account Executive [Image removed by sender]
198+351 912 447 026 | CET/CEST
199marco.rossi@relexsolutions.example
200Rua do Ouro 42, 1100-063 Lisboa
201Connect with me
202[Image removed by sender]
203[Image removed by sender]
204Plan better. Sell more. Waste less
205relexsolutions.example [Image removed by sender]
206LinkedInYouTube
207[Image removed by sender]